Run Your Whole Organization From One Connected System
Inventory, invoice scanning, scheduling and events for restaurants, golf clubs and venues — plus business accounting, government & fund accounting, payroll and time clock for businesses, park districts and other public agencies.
1
Connected System
— Operations, accounting & payroll
2-Person
Approvals
— Payments and pay runs
< 5 min
Account Signup
— Operations modules
24/7
Kevin & Abby
— Here to help with common questions
Everything Connects. Everything Works Together.
Inventory feeds into accounting. Invoices update costs. Clocked hours feed payroll, and payroll posts to the general ledger. Events track profitability. Every module strengthens the others.
Unified Accounting Engine
AP/AR, journal entries, vendor payments, general ledger, P&L, and balance sheet — all connected to your operations.
AI Invoice Intelligence
OCR scans invoices, auto-detects vendors, matches items, categorizes expenses, and updates inventory — instantly.
Inventory Intelligence
Smart counts, barcode scanning, par-level alerts, vendor POs, waste tracking, and WAC costing across locations.
Management Reporting
Department sales, tee/rounds reports, 3-year comparisons, variance analysis, and PDF/Excel exports.
Event Pro
BEO workflows, room layouts, contracts, menu packages, event P&L, golf outings, and staff coordination.
Workforce & Scheduling
Drag-and-drop scheduling, shift management, mobile access, labor cost tracking, and team coordination.
Government & Fund Accounting
Fund-based general ledger, AP/AR, purchasing, budgets, levies, bank reconciliation, and a full audit trail.
Payroll & HR
Employees, positions, pay runs with separate preparer and approver, checks, bank files, and tax liability reports.
Time Clock
iPad kiosk and mobile clock-in with staff PINs, approved timesheets, and hours that flow straight into payroll.
Your Books, Your Payroll and Your Hours — In the Same System
Government & fund accounting for park districts, municipalities and other public agencies, and connected accounting and payroll for hospitality businesses. Payroll covers federal and Illinois reporting; filings are prepared as reports you submit yourself. These products are set up with our team and quoted per organization.
Government & Fund Accounting
- Funds, chart of accounts, journals
- AP/AR, vendors and customers
- Purchasing, budgets and levies
- Bank reconciliation and year-end
Payroll & HR
- Employees, positions and pay rates
- Pay runs: prepare, review, approve
- Check printing and bank file download
- Tax liability and filing reports
Time Clock
- iPad kiosk with staff PINs
- Mobile clock-in with Company ID
- Manual hours when there is no clock
- Approved timesheets feed payroll
Roles & Controls
- Admin assigns each person a role
- Department heads manage their teams
- Preparer can never approve own work
- Two-step sign-in and audit log
Upload Reports. FreshTally Does The Work.
Drop an invoice, POS report, or vendor statement — Kevin AI extracts the data, categorizes expenses and matches vendors, then you review and post it to inventory and your books.
Upload Any Document
Invoices, POS reports, PDFs, Excel files — AI handles them all
AI Extracts & Categorizes
OCR reads line items, detects vendors, maps categories automatically
Review, Then Post
Inventory costs, accounting entries and dashboards update when you post
Reports Generated
Management reports, variance analysis, and trend dashboards — ready to export
AI Processing Pipeline
Document Upload
Drop invoice or POS report
OCR + AI Extraction
Line items, totals, vendors detected
Smart Categorization
Expenses mapped to GL accounts
Vendor & Item Matching
Auto-matched to existing records
Operations Updated
Inventory, accounting, reports refreshed
Unified Financial Hub
One Accounting Engine Powering Everything
Inventory, invoices, events, and operations all flow into a single, unified accounting structure. No more reconciling across disconnected tools.
Clean Reports. Numbers-Focused. Comparison-Ready.
Upload your monthly reports. FreshTally processes them instantly and creates clean, accounting-style management reports — no manual data entry.
How Management Reports Work
Upload Report
Upload your monthly department sales or tee/rounds data in any format
AI Processes
FreshTally reads the data, maps departments, and structures everything automatically
Clean Reports
Get 3-year comparisons, variance analysis, PDF/Excel exports — instantly
Category mappings are saved per company — set up once, upload monthly, get reports forever.
Department Sales Reports
Golf, Pro Shop, F&B Food, F&B Alcohol, Banquet/Event, and total revenue breakdowns
Tee & Rounds Reports
Total, public, member, league, outing, tournament, and cart rounds with YTD
3-Year Comparisons
Current month vs same month in prior 3 years, side by side with trends
Variance Analysis
Dollar and percentage variance with color-coded positive/negative indicators
PDF & Excel Export
Accounting-style landscape PDFs and formatted Excel with monthly + YTD sheets
AI Report Ingestion
Upload in any format — FreshTally maps departments automatically and remembers your structure
Event Pro: Banquet Management, Reimagined
From the first inquiry to the final invoice, Event Pro streamlines every step of banquet and event coordination.
Event Workflow
Lead Capture
Track every inquiry in the lead pipeline
Proposal & Contract
Generate, send, and e-sign in minutes
BEO & Room Layout
Plan every detail with drag-and-drop
Day-of Coordination
Staff assignments, timelines, checklists
Post-Event P&L
See exactly what you earned — or lost
Built for Real Organizations
Whether you run a restaurant, a country club, a banquet hall or a park district — FreshTally adapts to how your team actually works.
Golf & Country Clubs
F&B, pro shop, bev carts, and course ops — unified
Inventory
- Bev cart stocking & par levels
- Pro shop SKU tracking
- Halfway house counts
- Kitchen & bar inventory
Operations
- Tournament & outing coordination
- Staff scheduling across departments
- Safe counts & daily ops checklists
- Temperature & waste logging
Reporting
- Department sales management reports
- Tee & rounds 3-year comparisons
- AP/AR & vendor payments
- Event profitability (P&L)
Restaurants & Cafes
Food cost control, vendor invoices, and kitchen operations
Inventory
- F&B item tracking with WAC costing
- AI invoice OCR & vendor matching
- Par levels & low-stock alerts
- Barcode scanning & spot counts
Operations
- Waste & spoilage logging
- Temperature checks (HACCP)
- Opening/closing checklists
- Shift notes on the schedule
Financial
- Food cost % tracking
- Vendor AP & payment management
- P&L & balance sheet
- Shrinkage & variance reports
Banquet & Event Facilities
From inquiry to invoice — every event, every detail
Events
- CRM & lead pipeline management
- BEO creation & room layouts
- Contract generation & e-signatures
- Menu packages & guest lists
Operations
- Staff assignment per event
- Service fee distribution
- Catering inventory tracking
- Day-of coordination checklists
Financial
- Event P&L per booking
- Centralized accounting (AP/AR/GL)
- Department management reports
- Estimated revenue per booking
Wedding Venues
Beautiful proposals, seamless coordination, happy couples
Planning
- Guest lists & contact records
- Custom menu packages & pricing
- Proposal & contract e-signatures
- Room layout designer
Day-of
- BEO workflow management
- Staff scheduling & assignments
- Catering & bar inventory
- Timeline & checklist tracking
Financial
- Wedding P&L per event
- Service fee & gratuity tracking
- Vendor payment management
- Post-event financial reporting
Park Districts & Public Agencies
Fund accounting, payroll and operations for public entities
Accounting
- Fund-based general ledger
- AP/AR, purchasing and budgets
- Tax levy worksheets
- Auditor access with read-only scope
Payroll
- Pay runs with separate approver
- IMRF and benefits tracking
- Checks and bank file downloads
- Tax liability and filing reports
Operations
- Golf courses, pools and concessions
- Inventory and staff scheduling
- Time clock and timesheets
- Event and facility bookings
Multi-Location Operations
Centralized control across every location
Management
- Consolidated dashboards
- Per-location inventory tracking
- Inter-location transfers
- Centralized vendor management
Scaling
- Additional locations ($50/mo each)
- Extra departments ($10/dept/mo)
- 10 users per location included, then $5/user/mo
- Cross-location reporting
Reporting
- Location-by-location comparison
- Consolidated P&L statements
- Multi-site management reports
- Executive dashboard
Meet Kevin & Abby
Two AI assistants built into Fresh Tally. They know every Fresh Tally product — inventory, invoices, events, scheduling, daily operations, accounting, payroll and time clock — and share the same knowledge and your team's history. Pick whichever style you prefer and switch anytime.
Kevin
Operations & setup expert
Practical and direct — Kevin digs into counts, invoices, setup and troubleshooting and gets you to the fix.
Abby
Customer success & training guide
Warm and organized — Abby explains the value first, walks your team through each step and summarizes the choices.
Invoices & inventory
Reads invoices, matches vendors, explains variances
Onboarding & training
Walks new teams through setup step by step
Answers from your data
Within each user's role and location
On the website too
Answers common product and pricing questions
Kevin and Abby are AI assistants, not people. Portraits are illustrative static images. Risky changes always need your approval.
Proven in Real Operations
FreshTally runs in real food & beverage operations — from beverage carts to banquet halls.
Live in Real Operations
In daily use at White Pines Golf Club
Field Tested
iPads in kitchens, carts, bars & pro shops
Operations-Driven
Every feature solves a real F&B problem
Actively Developed
Continuous improvements from real operators
Frequently Asked Questions
What is FreshTally?
Who is FreshTally for?
Does FreshTally include accounting and payroll?
Can our admin decide who works on what?
How quickly can I get started?
Does FreshTally use AI?
Is there a free trial?
Can I customize which modules I use?
Ready to Run Smarter Operations?
Bring inventory, scheduling, events, accounting, payroll and time clock together — starting today.